Organizational disorganization.

19 Feb
warning: this is a rant.

I don’t pretend to be the most organized person on the planet. The techniques I use have developed over the years as a result of wasted time and energy and an overall dislike for inefficiency. I’m often impatient, and that quality helped me become a more detail-oriented, organized individual.

Perhaps it was my education in English or my studies in communications that further perpetuated this attitude, but the daily redundancies in email communications in the “corporate” world have begun to drive me bananas.

At the start of my “working life,” I heard our president lament about the frequent misuse (abuse) of the “reply all” function.

Today I joined the choir.

I volunteer with a group that shall remain nameless. At the start, after not replying all to an email, I was told that as a part of their team, I am expected to use the reply all function. I told my friend (also the ED) I thought this was absolute foolishness and that I would only use it as needed but, alas, I did as I was told.

Today my blackberry was having seizures from the number of reply alls I got – and I thought that perhaps, at the tender age of 23, I may go into cardiac arrest out of sheer frustration.

It was blatanly obvious that these ‘team members’ were NOT reading these messages, as we attempted to coordinate a conference call and meeting.

It would just make so much more sense if we just gave our information to ONE person, who would then coordinate the detals accordingly and fill us all in at the end.

Perhaps I will get my way if I volunteer my time to such a task?

With today’s technology, this really shouldn’t be a task at all. I remember reading (somewhere) about a great program that coordinates these sorts of details.

Alternatively: how about something straightforward like a Google doc? Simple. Effective. Accessible. Awesome.

This time last year, when I was not a gmail user and still had a strong aversion to blogs, I might have raised some questions. But, I’ve seen the light and will never waste my time again.

I know there are others out there who share my frustration. I’d love to hear your tales of organizational disorganization – whatever that beast may be.

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8 Responses to “Organizational disorganization.”

  1. Dixon February 19, 2009 at 5:32 am #

    I don’t have a Blackberry and nothing seizures across the table when all my friends sing the same tune. But I am a strong supporter of every service Google offers. Life would be great if the whole world got their acts together and used GMail and Google Docs. Simple. Effective. Accessible. Awesome.

    Amen KK.

  2. Dixon February 19, 2009 at 5:32 am #

    PS. Blog more.

  3. alkerton February 22, 2009 at 6:35 am #

    If there’s a conference call being arranged, the boss schedules it, sends out an all-staff invite to put it on everyone’s Outlook (or gCal, iCal, take your pick since they all play nice together) and then the employees make damn sure they’re on the call at that time. The point of a conference call is that you don’t have to be in the room, so there’s no excuse for not being present, you schedule them whenever you want to and you know everyone can get in on it without moving heaven and earth.

    What it sounds like (from the standpoint of a totally outside observer) is that there’s too much discussion and consideration taking place on what should be a very simple and quick decision. That’s not to say that all business decisions should be undertaken in that way, but this is scheduling something that needs to be done, and only requires that everyone involved be somewhere they can get phone reception. It’s not rocket science, and you’re shooting yourself in the foot if you treat it as such.

  4. Martin Waxman February 22, 2009 at 8:22 pm #

    Hi Kyla. I agree with you.

    There’s nothing worse than a rash of reply-alls when people are saying if they can or can’t attend a meeting. It seems like a reply to sender should be a pretty obvious response. There are many cases when a reply-all is warranted, but hopefully people will use good judgement before pressing send.

  5. kkryski February 22, 2009 at 9:05 pm #

    Well, I didn’t totally explain. But excellent points.

    You’re right about the conference calls. It is for a not for profit with a considerably small operating budget. They were trying to kill two birds with one stone and save money. SO for those available, we were going to have our exec. meeting and then have the conf. call at the same time so reduce the number of people calling in, to keep costs down. THAT is how this fiasco started.

  6. kkryski February 22, 2009 at 9:05 pm #

    Thank you!

  7. kkryski February 22, 2009 at 9:05 pm #

    🙂

  8. kkryski February 22, 2009 at 9:07 pm #

    Absolutely. Time and place.

    I’m new to this group and I’m not sure about their past process. I’ve suggested some improvements to help establish a better system! We’ll see how it pans out!

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